Focus Fusion Society Administrative Assistant

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Company
The Fusion Focus Society is an amazing not for profit organization that is pioneering the advancement of a technological revolution. It is governed under 501(c)(3), as an organization that is working for education and science. We are a grassroots campaigning and educational organization, fighting to bring cheap, clean and plentiful energy from ultra high temperature fusion fusion to all.

Responsibilities Include:
Answering and directing phone calls and emails
Organizing and scheduling appointments
Planning meetings and taking detailed minutes
Gathering reports from volunteers and employees and compiling them for executive consumption

Job brief
We are looking for a responsible Administrative Assistant to perform a variety of remote staff administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily remote worker needs and managing our company’s general administrative activities.

What does an Administrative Assistant do?
Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain organisational policies and procedures as well as delegate the work on them where necessary
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to email inqueries
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

Proven experience as an administrative assistant, virtual assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in Google Documents and/or MS Office
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Please note this is a Remote and Unpaid Voluntary position. To apply, please send your CV to webmaster@focusfusion.org .

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